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Safe harbor requirements

To qualify as a trade or business and be eligible for the 20 percent qualified business income deduction (QBID) under the safe harbor the rental real estate enterprise must meet the following requirements:

  1. Separate books and records must be maintained for each rental real estate enterprise.
  2. For tax years ending prior to December 31, 2023, 250 or more hours of “rental services” must be performed by or for the real estate enterprise each year. The 250 hours of rental services can be performed by owners, employees, agents, or independent contractors.

    Rental services include:

    • Advertising for rent or lease
    • Negotiating and executing leases
    • Verifying tenant applications
    • Collection of rent
    • Daily operation, maintenance, and repair of property
    • Management of the real estate
    • Purchase of materials
    • Supervision of employees and independent contractors.

    Rental services do not include:

    • Financial or investment management services
    • Arranging financing
    • Procuring property
    • Studying or reviewing financial statements or operating reports
    • Planning, managing, or constructing long-term capital improvements
    • Time spent traveling to and from real estate
  3. Taxpayers and tax filing entities will have to implement time tracking systems beginning with 2019 if they are going to rely on this approach, and the 250 test will be applied annually. The taxpayer will have to maintain logs to document:
    • Hours of services
    • Description of services
    • Dates such services were performed
    • Who performed the service

Rental real estate arrangements excluded from 199A treatment under the safe harbor

Two real estate categories do not qualify for 199A treatment under the safe harbor:

  1. Real estate used as residence for any part of the year under IRC Sec 280A, including vacation homes and second residences
  2. Triple net lease real estate, where the tenant is required to pay all of the taxes, fees, insurance, utilities, and maintenance associated with the building or the portion of the building subject to such an arrangement. 

Safe harbor examples

Multi-family rentals, self-storage, and hospitality rental arrangements will often meet the requirements of the safe harbor.

Multi-family rentals

The various responsibilities of the property owner and the labor hours necessary to deliver on such responsibilities, and the fact that leases are not triple net leases makes it likely that multi-family apartment rentals will fit within the safe harbor requirements.

Self-Storage and hospitality (hotels)

These asset classes have similar operating requirements and attributes as multi-family apartments, so where the owner and the operator are the same, it is likely that they would also meet the safe harbor requirements.

What do you do if you don’t meet the safe harbor requirements?

Many real estate enterprises will not be able to meet the requirements because of their inability to meet all the requirements. For example, we anticipate that many rental arrangements that fall under the following categories will not be eligible for the safe harbor::

  • Single family homes
  • Single tenant industrial
  • Any property subject to a triple net lease, including mixed use properties
  • Single tenant retail

If you are not able to rely on the safe harbor, you will want to assess your situation under the broader tests under IRC Sec. 162 using the following approach: 

  1. Consider whether the “self-rental” rental rule applies, which allows a rental enterprise to be considered a trade or business if the tenant is commonly owned and generates QBI.
  2. Review the facts and build your case for the rental enterprise meeting the broader test under IRC Sec. 162. When taking this approach, it is important to consider the different factors that have been raised by the IRS and the courts in assessing whether taxpayers’ activities have risen to the level of being considered a trade or business. The following factors influence whether a rental real estate activity is a trade or business for tax purposes:
    • The type of rented property (commercial real property versus residential property)
    • The number of properties rented
    • The owner’s or the owner’s agents day-to-day involvement
    • The types and significance of any ancillary services provided under the lease
    • The terms of the lease (for example, a net lease versus a traditional lease and a short-term lease versus a long-term lease